As an administrator, I want to set the number of initially displayed documents and display a placeholder so that they are aware that there may be more results.
(WHY) When users expand reference fields, they initially see 5 items. When they enter a search string, they will see at most 5 items that match the search string. This confuses some users.
(WHAT) Set the number of suggestions and display a placeholder
In the past, reference fields showed at most about 20 references. As a result, scroll bar was typically visible when a reference field was expanded. As a result, users were inclined to use the search box to find an item.
Due to performance considerations, we limited the list to 5 items. Now users are suddenly much less inclined to use the search field and complain that not all items are visible.
This story consists of three parts:
- Setting the number of suggestions
- Displaying a placeholder
- Show indicator if there are more suggetions
Set Number of Suggestions
In some cases, limiting the search results to 5 items is too restrictive. We want to give administrators the option to increase this. To do so, the administrator
- Opens the document definition
- Opens the settings of a reference fields
- Enters a value in the Number of Suggestions box (see mockup 1). This field is a numeric input an the maximum value is 20.
- Clicks on Save to update the field
- Clicks on Save to store the document definition
When the user opens a reference field, he should see an placeholder that tells him to enter a search text. On desktop, this is a placeholder visible in the text field (see mockup 2). On mobile, the existing placeholder (Search...) should be replaced by Enter Search Text (see mockup 3).
Indicating More Suggestions
If there are more documents that meet the search terms than the maximum number of suggestions set by the administrator, BizzStream should show a warning indiction, both on desktop (see mockup 4) and on mobile (see mockup 5).
Screenshot 1: The reference field in the past, on desktop
Screenshot 2: The current reference fields, with a limited number of items
Mockup 1: The Number of Suggestions field
Mockup 2: A reference field on desktop with a placeholder
Mockup 3: A placeholder in the mobile search field
Mockup 4: The more suggestions indicator on desktop
Mockup 5: The more suggestions indicator on mobile
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